Finding the Perfect Podcast Guests

Podcast GuestsFinding the right podcast guests is critical when producing a successful podcast. Similar to casting the correct actor for a role in a theater play, determining the ideal guest for your podcast could dramatically influence the quality, engagement, and overall appeal of your podcast episodes. So, where should you begin the quest for finding podcast guests? Is there a particular method that helps you find the people your audience wants to listen to? 

The guest-finding process is not a precise science, but some significant methods and tips may enhance the odds in your favor. As a starting point for those looking for podcast guests, understanding your podcast’s theme and knowing your audience is crucial. This knowledge will guide your selection, ensuring an alignment between:

  • The podcast’s subject matter
  • The guest’s area of expertise
  • What the audience is interested in hearing

This alignment can lead to higher audience engagement, an increased likelihood of listeners returning for future episodes, and a shared sense of community around the podcast’s theme or topic. 

The digitization of media provides multiple resources for finding podcast guests, such as online communities, social media platforms, and podcast guest directories. Podcast guest directories could help you find the right people for a specific episode. These directories list people from various industries and specialties interested in taking part in podcast interviews, saving you the time-consuming task of filtering through countless profiles. 

You can utilize web-based services such as podcast guest finder tools when looking for people for your show. Such platforms use algorithms to match podcasts with suitable guests. These tools can provide a list of potential guests after you enter your podcast’s category, theme, and other preferences.  A couple of examples of these services include Podchaser Pro and PodMatch. 

When considering how to find podcast guests, never underestimate the power of networking. Attend industry-related events, webinars, seminars, and even other podcast recordings to find people who could fit into your show. Remember, be proactive in reaching out to individuals. The worst outcome of a request is a rejection. However, every “no” is a step closer to a “yes.” Also, check out ‘Eight Tips to Help You Land Guests’ in Podcast Insider.

Want to get podcast guests on board without causing them any inconvenience? Prepare and send a well-drafted invite to your show that addresses their possible concerns. Include information such as:

  • Podcast topics
  • Estimated duration of your podcast episode
  • Perceived benefits to the guest, such as the ability to promote a product or service

Finding and securing podcast guests involves strategic planning, research and effective networking. Locating suitable guests requires extensive knowledge of your audience’s preferences and the podcast’s theme. Various resources and tools, such as guest directories and podcast guest finder platforms, can be practical resources to aid the process. The key is to be proactive, patient and persistent, remembering that guests enrich a podcast and provide value and entertainment to the audience. An engaging guest brings life to a podcast, enhancing the podcasting experience for the host and listeners. Successful podcasters often feel their efforts rewarded with increased listener engagement and growth in their podcast audience size.

Podcast Guest Release Form

Legalities of podcastingAs the insatiable appetite for podcasts continues to grow, more and more influencers, experts and enthusiasts are searching for a seat at the virtual roundtable. Whether they’re looking to share wisdom, promote their endeavors, or engage in a dialogue, the allure of being a podcast guest is gaining momentum. However, to ensure standards, logistics and quality of discourse, it is critical to have a solid grasp of the podcast guest release form, which improves podcast collaboration. 

One crucial aspect to consider when hosting a podcast is to ensure you have a signed release form from each guest. This document is a legal agreement permitting the podcast host to use the guest’s likeness and contributions in their production. A well-drafted form covers essential aspects such as:

Furthermore, it guarantees the host’s promotional and distribution rights over the episode, protecting both the host and the guest. 

(Find a sample guest release form linked above and at the bottom of this page.)

Do podcast guests get paid?

While this entirely depends on the specific agreements between parties, most podcast guests, particularly those appearing to promote their work or interests, do not receive compensation. Instead of payment, guests often get exposure, promotion and networking benefits as part of their appearance. 

When inviting participants to your show, strategically mapping out the questions to ask them is imperative to maintaining engagement with your specific audience. Probing queries on their expertise, views and experiences could deepen your discourse and create a more enjoyable experience for listeners. The relevance and freshness of your questions provide information and perspectives your audience won’t find elsewhere, making your podcast an attractive choice for listeners. 

Podcast collaboration may involve multiple aspects, from co-hosting to being a guest to bringing in various voices and perspectives. This diversity enhances the listening experience and broadens the reach of the podcast. It might also expand your audience because those who follow your guests will be more likely to tune into your show. 

A well-structured podcast guest form clarifies the expectations from both ends, solidifying collaboration efforts. This form is an organized way of summarizing their professional information, topics they’re comfortable discussing, and recording preferences. That ensures a smooth podcast guest booking process that keeps scheduling and technical setup problems to a minimum. These forms can also ensure a smooth and engaging interview. Read more about getting the most out of your podcast guests in Podcast Insider. 

Given the dynamic nature of podcasting, having a podcast guest release form template to hand proves beneficial. It streamlines processes, maintaining a high level of professionalism while protecting both parties’ rights. 

A podcast release form improves your podcast’s authority and offers protection, not only in terms of legal and copyright issues but also in ensuring the quality and integrity of your program. As a result, you can improve your podcast’s quality, increase audience engagement, and establish an unblemished reputation in the ever-expanding universe of podcasting.

Choosing the best podcast guests

live podcastingFrom an operational perspective, one of the pivotal aspects of running a successful podcast is choosing the right guests. Securing guest appearances, whether they be industry experts, inspiring figures, or influential personalities, can greatly enhance the quality of a podcast and engage a larger audience. The fundamental challenge lies in identifying potential candidates who resonate with the podcast’s theme and listener base. Platforms such as Reddit often host AMAs (Ask Me Anything sessions) with notable personalities. This is an effective route to find people who could appear on your show. For example, you might find someone in a particular industry who wants to share insights with your audience. 

While finding guests on Reddit can be a viable option, there are also professional services that can help. An example of such a service would be a podcast booking platform. These platforms essentially operate as middlemen, connecting podcasters with fitting guests. They streamline the process of guest acquisition and ensure podcasters have a pool of potential candidates to pick from. It saves podcasters the time and energy required to scout for guests, enabling them to direct their focus on content creation, which is the core of their operation. 

Upon successful guest selection, it is crucial to establish a solid podcast collaboration agreement. Formalizing a legal contract before recording an episode ensures both parties are protected and sets clear expectations for everyone, minimizing potential disputes. A collaboration agreement may detail:

  • The content you will discuss
  • Who owns the rights to material
  • Any confidentiality concerns

Furthermore, a well-detailed collaboration agreement can lay out the parameters for promotional activities, clearly defining each party’s responsibilities. This is a key factor in leveraging guest appearances to maximize listenership and enable audience growth. For example, the guest can engage their follower base to tune into the episode, while the host benefits from expanded reach and gains a new demographic of listeners. 

Effective follow-up actions, as outlined in the podcast collaboration agreement, can also contribute to maximizing a podcast’s impact. A continuous relationship with the guest after the episode airs can guarantee repeat appearances and further collaborations. That improves trust between a podcast host and their guest, which can ensure a successful future for a series. 

In conclusion, attracting and engaging podcast guests while using strategies to maximize their contribution is an art. With careful planning. resources like a podcast booking platform, and informed discussions on platforms like Reddit, the arduous process of selecting the perfect guest can be streamlined. However, the key to a successful and impactful podcast lies in its ability to engage and entertain its audience, with or without guests.

Want to take your podcasting to a whole new level? Blubrry can help. This powerful platform provides podcast hosting, private podcasting, podcast statistics, and more. 


Sample Podcast Guest Release Form

Podcast Name: [Your Podcast Name]

Podcast Host Name: [Your Name]Episode Title/Number: [Episode Title or Number]

Episode Description: [Anticipated Discussion topics in This Episode]

Recording Date: [Date of Recording]

Guest Name: [Guest’s Full Name]

Terms and Conditions:

  • Authorization to Record and Distribute: I, [Guest’s Full Name], hereby grant [Your Podcast Name] and its representatives the right to record, edit, and distribute my participation in the podcast episode titled [Episode Title or Number], recorded on [Date of Recording]. This includes the use of my name, likeness, voice, and any contributions made during the recording. I understand that the rights granted herein are for an indefinite period of time. 
  • Use of Content: I agree that [Your Podcast Name] may use the recorded content for broadcasting, distribution, promotion, and monetization on various platforms including, but not limited to, [list platforms like Apple Podcasts, Spotify, YouTube, etc.].
  • No Compensation: I understand that my participation is voluntary and that I will not receive financial compensation for my contributions to the podcast episode.
  • Ownership: I acknowledge that the final podcast episode is the exclusive property of [Your Podcast Name] and I do not have any rights to the recorded content, including any outtakes or unreleased material, or any final say or creative control of the published content. 
  • Release of Liability: I release [Your Podcast Name] from any claims, damages, or liabilities that may arise from my participation in the podcast.
  • Accuracy of Statements: I agree to provide true and accurate statements during the podcast recording. I understand that I am solely responsible for the remarks and opinions I express.
  • As the podcast guest, I have the right to enter into this agreement and that any contributions I make do not infringe upon any third-party rights. 
  • Notwithstanding the clause bearing parole amendments, if the recording date of the podcast is changed for any reason then the new recording date is carried forward in this Agreement without reference and all the terms of this agreement shall remain in effect.
  • Amendments: Any amendments to this agreement must be made in writing and signed by both parties.


Guest Signature: ___________________________

Date: ___________________

Host/Representative Signature: ___________________________

Date: ___________________