The other day I was overwhelmed with all the things I needed to. This is how I got organized and less overwhelmed.

• Getting email and Trello under control
  
• Where are the places you store things that need to get done?
  
  • Trello
    
  • Post-it Notes
    
  • Email
    
  • Slack
    
  • 3×5 Cards
    
  • Notebook
    
  
  
• Offline email client–Thunderbird
  
  • Used in conjunction with GMail and other email providers
    
  • All of my email is stored locally where it can’t be hacked or lost
    
  
  
• Recomendo (my favorite newsletter of all)
  
• Getting to Inbox Zero at least once during a given day
  
• Sharpies & 3×5 cards are an easy way to capture and organize all the things overwhelming you
  
  • Easy to move around
    
  • Don’t stick to surface
    
  • Collapsable into a single pile so you don’t have to see all the cards (and get overwhelmed)
    
  
  
• Trello
  
  • Columns
    
    • Today
      
    • This Week
      
    • Next Week
      
    • Backlog
      
    
    
  • Set due dates and alerts for specific cards (generates email)
    
  
  

• Overall triage process
  
  • Go through all the email in Thunderbird and get the main Inbox to zero
    
    • Move to folder
      
    • Delete
      
    • Forward tasks to Trello via email
      
    • Book mark related webpage/information via Pinboard
      
    
    
  • Organize and move cards in Trello
    
    • Move all the cards (not in Backlog) to “Next Week” column (as often as you need to)
      
    • Triage from there
      
    
    
  • Look for patterns in the cards/tasks if there’s another
    
  
  
• Projects vs. tasks
  
• How to do this process with 3×5 cards
  

• Original photo source
  

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